Organizing photos by date

12 years 9 months ago #120703 by Mavagoose457
When you organize your photos by date (renaming the folders or the picture itself) how do you write out the date? (month/day/year, year/ month/ day?


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12 years 9 months ago #120708 by Henry Peach
For today's date I use 080311.
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12 years 9 months ago #120749 by Ephoto
I don't use a date. I organize everything by the subject of the images.


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12 years 9 months ago #120767 by steveheap
I'm a date man, myself. In Lightroom I have a top level folder for the year - ie 2011, then in that folder I put a folder for each month. I use the format "2011 a January", "2011 b February" which keeps all the months in the right order. I know I could use a numeric format, but somehow I like the look of the old words!

I rarely put folders inside the month, but I have started giving imported photos a custom name and index number - ie macro_coin_1 etc., which helps me see what files are when I am simply looking at their names.

I can usually remember approximately when I took a particular picture and so the date order helps me find them reasonably quickly.

My final step (as I create pictures for stock sites) is that I do the keywording and title/description of the ones I am going to sell in Lightroom as well before I export them as JPEGs, and so I always have the option of searching for a likely keyword and that will get me to the right folder.

Steve

My Stock Photo Blog
www.backyardsilver.com

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12 years 9 months ago #120831 by cod
I use YYYYMMDD, so today's date is 20110803. That way the computer will always order things correctly by date. Following a system I learned from a book on digital asset management for phtographers I create a folder for each shoot named with my initials, the date and the subject or location, e.g. cod_20110803_zoo. I name the image files within the folder in the same way, adding a unique ID number to each. Not the most colourful of names, I know, but any computer file management system will keep the files aroganized by the date they were taken, which I find useful. I used to name my files with more descriptibe names, e.g. monarch.jpg, but that quickly became difficult to manage as the number of images in my collection grew.

Chris O'Donoghue
Winnipeg, Canada
codonoghue.prosite.com

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12 years 9 months ago - 12 years 9 months ago #120874 by The Time Capturer
Folders: 2011 XSi 00724 aug03

-"2011" is the year
-"XSi" is the camera used
-"00724" is the shoot number
-"aug03" is the date of the shoot

Images: 004636_312_00724_0215.jpg

-"004636" is my ID number (google it and you'll find my pix anywhere on the web)
-"312" is the image type (in this case, an image capture)
-"00724" is the shoot number
-"0215" is the image number in the shoot

Sure, practice makes perfect but, unless you learn from your mistakes, you are only perfecting your ability to fail.
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12 years 9 months ago #120969 by Baydream

steveheap wrote: I'm a date man, myself. In Lightroom I have a top level folder for the year - ie 2011, then in that folder I put a folder for each month. I use the format "2011 a January", "2011 b February" which keeps all the months in the right order. I know I could use a numeric format, but somehow I like the look of the old words!

I rarely put folders inside the month, but I have started giving imported photos a custom name and index number - ie macro_coin_1 etc., which helps me see what files are when I am simply looking at their names.

I can usually remember approximately when I took a particular picture and so the date order helps me find them reasonably quickly.

My final step (as I create pictures for stock sites) is that I do the keywording and title/description of the ones I am going to sell in Lightroom as well before I export them as JPEGs, and so I always have the option of searching for a likely keyword and that will get me to the right folder.

Steve

To show how short my memory is, I was reading today and saw someone mention the same date labeling scheme. All of a sudden it came to me. I was reading your book. Duh! :toocrazy:

Shoot, learn and share. It will make you a better photographer.
fineartamerica.com/profiles/john-g-schickler.html?tab=artwork

Photo Comments
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12 years 9 months ago #120971 by steveheap
Well, if it is in print, then it must be right!

Steve

My Stock Photo Blog
www.backyardsilver.com

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12 years 9 months ago #121082 by Jamie
Good question...everyone needs a system...and since taking 1000 photos doesn't cost more than 10 photos, organization is definitely helpful!

Here's my system, starting with the main folder:

Photos >> 2011 >> 2011 - 08 - August >>

The main year folder divides images by year, so that's easy to find. Inside each year, I have the year - numeral month - written month... I do this because when you sort the folders, they will sort in the correct monthly order. Obviously, alphabetically, the months are out of order, and if you only put 1 as opposed to 01, then 1 will be followed by 11 and 12, again out of order. So the layout above keeps things straight. I also repeat the year in the sub-folders in case I do a search, I can easily see the year. Finally, I spell the month out so it's easy to see.

Inside the main monthly folders, I either sort by date taken without renaming, or divide into folders based on the event....such as Easter, etc.

Hopefully this wasn't too confusing!

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12 years 9 months ago #121112 by steveheap
That is pretty close to my approach - great minds think alike! The only difference is that I use a, b, c etc in front of the month and you use 01, 02, 03

Steve

My Stock Photo Blog
www.backyardsilver.com

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12 years 9 months ago #121131 by Jamie
Right, Steve, exactly! Just reread your post and noticed the similarities. Funny how I like to see the written month as well. When I see this: 120409 or 081598 ...it just doesn't process. I think the organization should be as easy to follow as possible, quite simply so when I look for a photo, I don't have to think, which ultimately speeds up the workflow. And, isn't that what life's all about, speeding up the workflow?! :)

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12 years 9 months ago #121161 by Maria21
Mine is quite a bit like Jamie & Steve's. I use a main folder for each year then subfolders for month. I number them as Jamie does in that Jan is 01 & so forth, but I also add another subfolder by the day. If I have more than one event or session in a day I us a separate folder for each one with the name of the subject matter. I know tons of folders but well organized. My folders would look like this...

-2011 = (Yearly folder)
-01 Jan=(monthly folder)
-01.01 =(Jan 01 folder)
--Jones (event folder)
--Smith (event folder)
-01.02 (Jan 02 folder)
-01.03 (Jan 03 folder)

I use periods to separate the month & day in my labels because it's so much easier to see the separation of the month from the day.

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